Special Message for Accepted Presenters: As a presenter, you must register for the conference by Friday, March 31, 2023. All presenters must be AERE members. You will have the opportunity to join or renew your membership during the online registration process. Your paper may be scheduled at any time during the conference. Please bear this in mind when making travel arrangements. The scientific program will be posted online at the beginning of May but will remain subject to change at any time prior to the conference. Presentation and session titles, abstracts, and speaker names and affiliations will be copied directly from the submission system into the conference app. Please log in to the system here and check your submission carefully no later than Monday, May 1, 2023.

General Information • Registration Fees • Health and Safety Protocols • Hotel • Program • Sponsors/Exhibitors • FAQs

General Information

The AERE 2023 Summer Conference will be held at the Holiday Inn By the Bay in Portland, Maine. NEW THIS YEAR! Conference sessions begin on Wednesday, May 31, 2023, at 3:00 p.m. ET with a block of parallel paper presentations followed by an exciting plenary panel on Forever Chemicals: A Pressing Justice and Policy Issue. The conference ends on Friday, June 2, 2023, at 4:30 p.m. ET.

Registration Fees

Members enjoy reduced registration fees — Join Now!

	ON or BEFORE April 30, 2023		AFTER April 30, 2023
	Members	Nonmembers	Members	Nonmembers
In-Person Registration - Required for All Presenters
Regular	$325	$425	$375	$475
Students	$275	$375	$325	$375
Limited Virtual Access - Available Only for Attendees (includes access to plenary sessions and approximately 2-3 paper sessions in each parallel session time slot)
Regular	$60	$75	$60	$75
Students	FREE	$25	FREE	$25

Register Now>>

Health and Safety Protocols

In order to be admitted into the AERE Summer Conference, you MUST present a vaccination record showing receipt of all recommended doses of an approved COVID-19 vaccine, including recommended boosters, or proof of a negative COVID test (taken within the 72 hours preceding your arrival and check-in at the conference). In addition, masks are encouraged during indoor conference activities except as appropriate in designated areas (e.g., while eating or drinking).

Full Health and Safety Protocols>>

Hotel

The Holiday Inn By the Bay is set along the picturesque shores of Casco Bay. AERE has secured a discounted rate of $199/night + tax (single/double) over the dates of the conference. This discounted rate is available until April 30, 2023, or until the block sells out. The block is expected to sell out, so we encourage you to make your reservation as soon as possible!

When prompted to the hotel website using the link below, please enter the dates of the conference and make sure it says "Group Rate, Travel Agent" under the Rate Preference tab. Then, when you click See Rooms, the "AERE" code will be to the right with the reflected room block price.

Reserve Your Room>>

Program

The scientific program will be posted online at the beginning of May but will remain subject to change at any time prior to the conference.

View the Program at a Glance>>

Sponsorship Opportunities

Become an AERE Supporter>>

Frequently Asked Questions

Q: What should I wear?
A: During the day, anything from business to casual dress is appropriate. The temperature fluctuates in meeting rooms, so please bring a jacket.

Q: Is parking available?
A: Overnight guests may park under the hotel at a rate of $15 per vehicle, per night. Day guests may park in the external garage at a rate of $5 per vehicle, per day. Day guests who park under the hotel will be subject to full day parking prices.

Q: Will there be WiFi?
A: Complimentary basic wireless internet will be provided.

Q: I am presenting a paper. Can you please tell me the format for the parallel sessions?
A: Most parallel sessions will consist of 4 papers. Each presenter will have approximately 17 minutes for the presentation followed by 4-5 minutes for questions. The order of presentations will follow the order listed on the program. Unless otherwise noted, the session chair will be the last presenter in each session, and the chair will be responsible for keeping the session on schedule and providing a laptop for the session. Presenters are not required to provide or upload full papers prior to the conference but are required to upload presentations at least 24-hours prior to their session.